SALARIES, LOANS AND ADVANCES (SLA) UNIT

The unit is divided into two sub-units namely:
Salaries and wages sub-unit
Loans and Advances sub-unit

(i) Salaries and wages
1. Preparation of payment voucher with payee’s bank detail and proper coding to ensure payments is charged to proper heads.
2. Copies of voucher and attaching documents are made and properly filed away for future reference.
3. Dispatch of payment voucher to budget and expenditure controls unit for commitment.
4. Mails relating to salary complaints by staff, Notification of retirement, stoppage of salary due to Dismissal, etc., are sent to the computer section for necessary treatment.

(ii) Purchase Advances
1. Preparation of payment voucher with payee’s bank details and necessary codes to be charged.
2. Enter into general ledger both manual and computer.
3. Dispatch of payment voucher to Budget and Expenditure Controls Unit for commitment
4. After passing through internal audit and payment made in TREASURY UNIT pink copy sent back to Advance Unit for posting into general ledger as evidence of payment.
5. Sending notice to the payee for retirement of purchase advance upon which failure to retire necessary sanction may be imposed.
6. Receiving retirement Form and documents of cleared purchase advance from Audit unit after dully scrutinised by internal audit.(Fixed Asset certificate, compliance with bursary stores and arithmetic accuracy)
7. Raising of (JV) Journal Voucher on retired purchase advance with appropriate codes and narrations (Cr Advance and Dr Expenditure)
8. Posting of journalised purchase advance into Final Account General Ledger.
9. Checking of posted items to eliminate omission.
10. Reconciliation of posted Journal voucher and general ledger of Final Account.
11. Sorting the result in order to attach name of purchase beneficiary to each outstanding

(iii) LOANS
Basically we have Housing Loan, Special Loan (For Individuals and offices).
1. Housing loan to staff based on the recommendation of the Committee to the Vice -Chancellor and communicated to the Bursar through the secretary of the Committee.
2. Photocopy of approval letter of individual beneficiaries
3. Posting into personal ledger of the beneficiaries to indicate amount of housing loan granted to them.
4. Preparation of payment voucher with payees bank details and charged necessary codes
5. Dispatch to budget and expenditure control unit after dully signed by officers in purchase advance unit
6. Same process applies to special loans to individual staff and corporate bodies
7. Individual special loan is approved by the vice-chancellor by the recommendation of the Bursar
8. The deduction advice is to be communicated to the salaries sub unit.
9. Individual special loans are to be deducted from staff salary on monthly basis.